How you procure

From request to delivery in one plattform

Every procurement starts with a need and ends with a delivery. equipme manages everything in between: requests, approvals, vendor communication and tracking. So the right resources reach the right people on time and on budget.

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The Problem

Everyone orders,

no one tracks

Without integrated procurement, your team becomes the bottleneck. Here's why.

Ordering starts with guess

Most procurement happens without checking what's already available. No one knows if there's a spare laptop in the warehouse or an unused license in another team. The result: duplicate orders, wasted budget, and resources that sit unused.

Approvals slow everything down

A simple laptop request turns into a week-long email chain. Who approves? What's the budget? When approvals happen manually, requests get stuck and employees wait for resources they need.

Fulfillment needs manual work

Once approved, someone has to copy details into vendor portals, send emails, and track delivery in spreadsheets. Repetitive work that eats hours every week.

The Solution

How you procure resources
with equipme

Procurement doesn't have to be chaotic. With equipme, you follow a clear process: let employees request what they need, approve automatically, route orders to vendors, and track until delivery.

Request

Every resource type, one marketplace

Give employees a single place to find and request everything they need. Hardware purchases, software subscriptions, leased devices, or internal services. Whether one-time or recurring, all requests flow through one system.

  • All company resources and services in a central catalogue
  • Support purchases, rentals, leases, and subscriptions
  • Employees browse and request via self-service

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Approve

Automatic multi-stage approvals

Define your approval rules once and let equipme handle the rest. Every request gets routed to the right approvers based on cost, category, or department with a complete audit trail.

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  • Set multi-stage approvals by value or category
  • Route requests to the right approver automatically
  • Complete audit trail for every decision

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Order

Route orders internally or to vendors

Approved requests become orders automatically. Some resources come from your own stock. Others need external suppliers. equipme handles both: fulfill internally or route to vendors via Partner Connect.

  • Fulfill order from existing inventory
  • Create procurement request for manual ordering
  • Route to vendors via Partner Connect
Deliver

Track until handover

Monitor every order from approval to delivery. Know where resources are, when they'll arrive, and who receives them. Employees confirm receipt in equipme, and resources automatically enter your asset inventory.

  • Track delivery status in real time
  • Employees confirm receipt in the system
  • Automatic status update in asset management

Procurement is just the beginning

You've seen how equipme handles procurement. Now explore how it simplifies resource management and daily operations.

Manage everything you own

Every resource has a story from the day it arrives to the day it leaves. equipme tracks the full journey so you always know what you have, where it is, who's responsible and what it costs.

Explore Manage

Operate resources smoothly

Swaps, incidents, offboarding. equipme automates the daily workflows that keep operations running. Less manual work, fewer errors, better control."

Explore Operate
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Take control of your procurement

You've seen how equipme handles procurement. See how equipme handles requests, approvals, and vendor orders for companies like yours.

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Benefits

What changes when you
procure properly

Procurement done right means fewer bottlenecks, clearer costs, and resources that actually arrive on time.

Employees help themselves

Equipme shows every resource you own. Filter by type, status, location, or owner. Every asset is documented, current, and instantly searchable.

Approvals in minutes

Automated workflows route requests to the right people instantly. No more email chains. No more forgotten requests. Decisions happen fast.

Full cost control

See every procurement cost before it happens. Track spending by department, project, or resource type. Budget surprises become a thing of the past.

No more shadow IT

When employees have a clear place to request resources, they stop buying things on their own. You regain control over what enters your company.

FAQs

Still have questions about procurement with equipme? Find the answers here.

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What procurement models does equipme support?

equipme supports purchases, rentals, leases, and subscriptions. You can combine one-time transactions and recurring resources in one catalog and switch models as your needs change.

Can employees request resources themselves?

Yes. Employees access a self-service marketplace where they browse available resources, submit requests, and track progress. Role-based catalogs ensure they only see what's relevant to their position.

How do approval workflows work?

You define rules based on cost, category, or department. equipme routes each request to the right approvers automatically. Multi-stage approvals are supported, and every decision is logged.

Can we fulfill orders from our own stock?

Yes. equipme lets you act as your own internal provider. Approved requests can be fulfilled from your warehouse or routed to external vendors and you decide per resource type.

How does vendor integration work?

Through Partner Connect, equipme connects directly with your suppliers. Approved orders route automatically, and you track fulfillment status without leaving the platform.