IT-Asset-Management

Know what you have, where it is and when it expires

Right now, your assets are scattered across different tools. equipme brings them together into one place. So you stop wasting time chasing answers.

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Benefits

What changes with Asset Management

Manage everything in one system

Laptops, software licenses, contracts, access rights & office equipment. One searchable source of truth for your entire inventory.

Assign every asset to its owner

Assign assets to employees and their department, location, and cost center. Maintain accountability and keep every asset accounted for, always.

Cut costs without cutting corners

Identify duplicate assets, unused licenses, and forgotten subscriptions. Most teams discover unnecessary spending within 90 days.

Build the foundation for process automation

Clean asset data powers automation. Use equipme's Workflow Engine to eliminate routine tasks and free your team for what matters.

Manage

Manage company inventory

Every office, branch, or warehouse maintains its own inventory view showing all resources available at that site.

  • Control all shared resources like furniture, printers or servers
  • Relocate inventory between locations instead of ordering new
  • rack stored assets and incoming deliveries to plan assignments
Assign

Assign and track user inventory

equipme assigns resources to users, making it easy to see who has what, manage changes when people move teams or leave the company.

  • Automatically capture department, location, and cost center
  • Maintain a complete record, providing full traceability for compliance
  • Employees can view their assigned assets and report issues
Monitor

Monitor warehouse stock

Track inventory with complete visibility into stock levels at specific storage locations within each warehouse. Never run out and over-order.

  • View all stock levels, reserved quantities and storage locations
  • Set minimum stock alerts, manage quotas and automate bulk order distribution
  • Move stock between locations, remove damaged items or add inventory
Return

Return or swap services

When a device breaks, gets lost, or needs replacement, initiate the process directly from the employee profile. Return devices to warehouse storage immediately.

  • Requests move to an approval workflow so changes are documented
  • Return assets automatically in warehouse so they can be reused
  • Generate return documentation and view full audit trail for compliance
Add

Add inventory to equipme

Inventory enters equipme either through purchase order receiving or manual stock additions.

  • Inventory resources automatically upon arrival when orders are placed
  • Track all inventory entries with complete documentation
  • Add inventory manually that bypasses standard purchasing
Integrations

Keep data in sync across all your systems

equipme connects to your HR systems, procurement systems, ERP, and fulfillment tools so inventory data stays accurate and manual updates become a thing of the past.

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All Integrations
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Take control of your asset management

Stop managing assets in spreadsheets and scattared threads. equipme brings everything together in one place. Book a demo to see how it works for your team, or start a free trial right now.

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More Features

Complete your

resource lifecycle

Approvals work best when it's connected to the rest of your processes. These features work seamlessly together to give you full control over your resources from request to resolution.

On- & Offboarding

Automate resource setup for new hires and retrieval when they leave.

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Approval Workflows

Build custom approval processes so swaps, returns, and new assignments follow your rules.

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Controlling

Track the total cost of your resources, forecast spending, and show exactly where your IT budget goes.

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Self Service

Let your team request the resources they need, reducing IT tickets and speeding up fulfillment process.

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FAQs

Get answers to the questions IT managers ask most about tracking assets, controlling costs, and keeping everything organized.

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Can I track software licenses and contracts?

equipme manages all resource types—laptops and monitors, software licenses and subscriptions, contracts and access rights, office equipment, you name it. Everything in one place.

How do we handle asset swaps and returns without disrupting work?

Employees or IT can initiate a swap or return directly from the asset record. The request goes to approval, and you can assign a replacement in the same process. Resources get replaced faster without email chaos.

Can I see the total cost of all my resources?

Yes. Controlling gives you complete cost visibility down to cost by department, location, or asset type. You'll see exactly where your budget goes and identify waste quickly.

How do I find a specific asset when I need it?

Search by asset name, serial number, employee, location, or status. You get instant results with all relevant info about who has it, what it costs, when it expires. No more hunting through spreadsheets.

Can I control who sees what in equipme?

Yes. You set role-based permissions so employees see only their own assigned resources, IT teams see everything at their locations, and managers see their team's inventory. Full control without exposing sensitive cost data.

Is our data secure and compliant?

Yes. equipme is fully GDPR compliant with data hosted in Germany. You get complete audit trails for every asset movement, which is crucial for compliance and cost tracking.