What is IT asset management and why do I need it?

IT asset management (ITAM) is the systematic tracking of all IT resources in a company, from laptops and monitors to software licenses, contracts and access rights. A tool like equipme gives IT teams real-time visibility into what assets exist, who owns them, what they cost and when they expire.

What asset types can I manage in equipme?

equipme manages all resource types in one platform: hardware (laptops, monitors, smartphones, printers), software licenses and subscriptions, contracts, access rights, and office equipment. All asset types are searchable through a single interface.

How do asset swaps and returns work?

Employees or IT admins initiate a swap or return directly from the asset record. The request goes through the configured approval workflow and a replacement can be assigned in the same process. Returned devices automatically go back to warehouse storage for reuse.

Can I see the total cost of all my IT resources?

Yes. The Controlling module provides complete cost visibility broken down by department, location, employee or asset type. IT managers can quickly identify unused licenses or duplicate tools.

Is equipme GDPR compliant?

Yes. equipme is fully GDPR compliant with all data hosted on servers in Germany. The platform creates complete audit trails for every asset movement, essential for compliance audits.

What happens to assets when an employee is offboarded?

When an employee is marked as offboarding, equipme automatically flags devices for retrieval, marks licenses for deactivation and revokes access rights. Managers see all outstanding resources in the offboarding dashboard.

How is equipme different from managing assets in Excel?

Unlike Excel, equipme provides a central, always up-to-date single source of truth. Changes are automatically logged, orders automatically create inventory entries, and the platform adds workflow automation, role-based access and compliance-ready audit trails.

IT Asset Management

IT-Asset-Management

Know what you have, where it is and when it expires

Right now, your assets are scattered across different tools. equipme brings them together into one place. So you stop wasting time chasing answers.

Benefits

Four things IT-Asset-Management

IT- Asset-Management

Most IT teams manage assets across at least three different tools. equipme replaces them with a single system that tracks every resource from laptops to licenses across its full lifecycle.

Manage everything in one system

Laptops, software licenses, contracts, access rights & office equipment. One searchable source of truth for your entire inventory.

Assign every asset to its owner

Assign assets to employees and their department, location, and cost center. Maintain accountability and keep every asset accounted for, always.

Cut costs without cutting corners

Identify duplicate assets, unused licenses, and forgotten subscriptions. Most teams discover unnecessary spending within 90 days.

Build the foundation for process automation

Clean asset data powers automation. Use equipme's Workflow Engine to eliminate routine tasks and free your team for what matters.

The Solution

IT-Asset-Management across every stage of the lifecycle

equipme covers five core areas of IT-Asset-Management: inventory control, user assignment, warehouse monitoring, returns handling, and stock intake. All connected, all on the same data.

Manage

Manage company inventory

Every office, branch, or warehouse maintains its own inventory view showing all resources available at that site.

Control all shared resources like furniture, printers or servers
Relocate inventory between locations instead of ordering new
rack stored assets and incoming deliveries to plan assignments

Assign

Assign and track user inventory

equipme assigns resources to users, making it easy to see who has what, manage changes when people move teams or leave the company.

Automatically capture department, location, and cost center
Maintain a complete record, providing full traceability for compliance
Employees can view their assigned assets and report issues

Monitor

Monitor warehouse stock

Track inventory with complete visibility into stock levels at specific storage locations within each warehouse. Never run out and over-order.

View all stock levels, reserved quantities and storage locations
Set minimum stock alerts, manage quotas and automate bulk order distribution
Move stock between locations, remove damaged items or add inventory

Return

Return or swap services

When a device breaks, gets lost, or needs replacement, initiate the process directly from the employee profile. Return devices to warehouse storage immediately.

Requests move to an approval workflow so changes are documented
Return assets automatically in warehouse so they can be reused
Generate return documentation and view full audit trail for compliance

Add

Add inventory to equipme

Inventory enters equipme either through purchase order receiving or manual stock additions.

Inventory resources automatically upon arrival when orders are placed
Track all inventory entries with complete documentation
Add inventory manually that bypasses standard purchasing

Integrations

Keep data in sync across all your systems

equipme connects to HR systems, MDM, ERP, and procurement tools via native integrations. When an employee joins or leaves, asset assignments update automatically with no manual data entry required.

Take control of your
IT-Asset-Management

Stop managing assets in spreadsheets and scattared threads. equipme brings everything together in one place. Book a demo to see how it works for your team, or start a free trial right now.

More Features

Complete your resource lifecycle

Each feature is useful on its own. But when Asset Management connects to approvals, onboarding, and cost tracking, you get a system that runs itself not just a place to store data.

On- & Offboarding

Automate resource setup for new hires and retrieval when they leave.

Approval Workflows

Build custom approval processes so swaps, returns, and new assignments follow your rules.

Controlling

Track the total cost of your resources, forecast spending, and show exactly where your IT budget goes.

Self Service

Let your team request the resources they need, reducing IT tickets and speeding up fulfillment process.

FAQs

Get answers to the questions IT managers ask most about tracking assets, controlling costs, and keeping everything organized.

Can I track software licenses and contracts?

equipme manages all resource types—laptops and monitors, software licenses and subscriptions, contracts and access rights, office equipment, you name it. Everything in one place.

How do we handle asset swaps and returns without disrupting work?

Employees or IT can initiate a swap or return directly from the asset record. The request goes to approval, and you can assign a replacement in the same process. Resources get replaced faster without email chaos.

Can I see the total cost of all my resources?

Yes. Controlling gives you complete cost visibility down to cost by department, location, or asset type. You'll see exactly where your budget goes and identify waste quickly.

How do I find a specific asset when I need it?

Search by asset name, serial number, employee, location, or status. You get instant results with all relevant info about who has it, what it costs, when it expires. No more hunting through spreadsheets.

Can I control who sees what in equipme?

Yes. You set role-based permissions so employees see only their own assigned resources, IT teams see everything at their locations, and managers see their team's inventory. Full control without exposing sensitive cost data.

Is our data secure and compliant?

Yes. equipme is fully GDPR compliant with data hosted in Germany. You get complete audit trails for every asset movement, which is crucial for compliance and cost tracking.

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